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GENERAL PRIVACY NOTICE

What is “Personal Data”?

“Personal data” is any information about a living individual, which allows them to be identified from that data (for example a name, photographs, videos and email or postal addresses).  Identification can be made by directly using the data itself, or by combining it with other information that helps to identify a living individual.  The processing of personal data is governed by legislation that applies in the United Kingdom, including the General Data Protection Regulation (“GDPR”) and other legislation relating to personal data and rights, such as the Human Rights Act.

Who are we?

Winfrith Newburgh and East Knighton Parish Council (WN&EKPC) is the data controller for your data and is a member of the Dorset Association of Town and Parish Councils (DAPTC) – on whose overarching website WN&EKPC’s own website is hosted. You can view DAPTC’s main website by clicking on this link: http://dorset-aptc.gov.uk. This privacy policy explains how WN&EKPC uses any personal data we collect from you when you use our website.

Other data controllers WN&EKPC works with:

  • Local authorities
  • Community groups
  • Charities
  • Other not for profit entities
  • Contractors

We may need to share your personal data we hold with them, so that they can carry out their responsibilities to WN&EKPC. If we and the other data controllers listed above are processing your data jointly for the same purposes, then WN&EKPC and the other data controllers may be “joint data controllers” – which means that we are all collectively responsible to you for your data. Where any/all of the parties listed above are processing your data for their own independent purposes then each of us will be independently responsible to you. If you have any questions, wish to exercise any of your rights (see below) or wish to raise a complaint, you should do so directly to the relevant data controller.

Topics

  1. What data do we collect?
  2. How do we collect your data?
  3. How will we use your data?
  4. How do we store your data?
  5. Marketing
  6. What are your data protection rights?
  7. What are cookies?
  8. How do we use cookies?
  9. What types of cookies do we use?
  10. How to manage your cookies
  11. Privacy policies of other websites
  12. Changes to our privacy policy
  13. How to contact us
  14. How to contact the appropriate authorities

 

1. What data do we collect?

WN&EKPC collects the following data:

  • Contact details, such as telephone numbers, addresses and email addresses
  • Where you provide them to us, we may process information such as gender, age, marital status, nationality, education/work history, academic/professional qualifications, hobbies, family composition and dependants
  • Where you pay for activities (such as the use of a football pitch on the playing field) financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers and insurance policy numbers. Payment for such activities cannot be made directly through the WN&EKPC website.

 

2. How do we collect your data?

You directly provide WN&EKPC with most of the data we collect. We collect data and process it when you:

  • Voluntarily complete a survey on our website, or contact us via email
  • Use or view our website via your browser’s cookies

 

WN&EKPC may also receive your data indirectly from the following sources:

  • County Council Planning Applications

 

3. How will we use your data?

We process sensitive personal data including, as appropriate:

  • your racial or ethnic origin, or religious / similar information in order to monitor compliance with equal opportunities legislation
  • in order to comply with legal requirements and obligations to third parties

These types of data are described in the GDPR as “Special categories of data” and require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data.

WN&EKPC may process special categories of personal data in the following circumstances:

  • In limited circumstances, with your explicit written consent
  • Where we need to carry out our legal obligations
  • Where it is needed in the public interest
  • Less commonly, we may process this type of personal data where it is needed in relation to legal claims, or where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.

4.     How do we store your data?

WN&EKPC securely stores your data on our parish council computer’s hard-drive, in the Cloud and/or on a back-up hard-drive.

WN&EKPC will keep personal data for a maximum of two years. Once this time-period has expired, we will delete your data by purging all relevant records on the laptop, the back-up hard drive/s and the Cloud.

Winfrith Newburgh and East Knighton Parish Council will comply with data protection law.

This says that the personal data we hold about you must be:

  • Used lawfully, fairly and in a transparent way
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date
  • Kept only as long as necessary for the purposes we have told you about
  • Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data from loss, misuse, unauthorised access and disclosure

 

5.     Marketing

We do not currently undertake any marketing from this website.

6.     What are your data protection rights?

Every user is entitled to the following:

  • The right to access– You have the right to request from WN&EKPC copies of your personal data. We may charge you a small fee for this service.
  • The right to rectification– You have the right to request that WN&EKPC corrects any information you believe is inaccurate. You also have the right to request WN&EKPC to complete the information you believe is incomplete.
  • The right to erasure– You have the right to request that WN&EKPC erases your personal data, under certain conditions.
  • The right to restrict processing– You have the right to request that WN&EKPC restricts the processing of your personal data, under certain conditions.
  • The right to object to processing– You have the right to object to WN&EKPC’s processing of your personal data, under certain conditions.
  • The right to data portability– You have the right to request that WN&EKPC transfers the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us as indicated below:

  • Email: winfrithparishclerk@gmail.com – this address will change soon and the new one will be clearly displayed on the “contact us” page of this website”
  • Telephone: 01305 853155
  • Post: The Parish Clerk, Winfrith Newburgh and East Knighton Parish Council, c/o Cottars, Winfrith Newburgh, DT2 8LE

7.     Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor-behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology

For further information, visit: https://www.allaboutcookies.org/

8.     How do we use cookies?

Our Parish Council’s website uses cookies to make the site work better for you, and to allow you to use services whilst logged in. Cookies do this by:

  • measuring how you use the website so we can improve it to meet your needs
  • ensuring the website works properly
  • remembering the notifications you’ve seen so that we don’t show them to you again

You can manage these small files as you wish and can decide to stop any site from using them.

To learn more about cookies and how to manage them visit AboutCookies.org.

9.     What types of cookies do we use?

Of the different types of cookies available, our website uses:

  • Functionality – WN&EKPC uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what location you are in. A mix of first- and third-party cookies is used.

10.  How to manage your cookies

You can set your browser not to accept cookies, and our website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

11.  Privacy policies of other websites

The WN&EKPC website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

12.  Changes to our privacy policy

WN&EKPC keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 15 November 2021.

13.  How to contact us

If you have any questions about WN&EKPC’s privacy policy, the data we hold on you, or would like to exercise one of your data protection rights, please do not hesitate to contact us:

  • Email: winfrithparishclerk@gmail.com – this address will change soon and the new one will be clearly displayed on the “contact us” page of this website
  • Telephone: 01305 853155
  • Post: The Parish Clerk, Winfrith Newburgh and East Knighton Parish Council, c/o Cottars, Winfrith Newburgh, DT2 8LE

14.  How to contact the appropriate authorities

Should you wish to report a complaint, or if you feel that WN&EKPC has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office: